Arrowhead Lake Community Association

CURRENT RENTAL SERVICE HOURS FOR PROPERTY MANAGERS & HOMEOWNERS
570-646-1771 ext. 107 •  
[email protected]
Open Daily from 10am to 10pm

Frequently Asked Questions about Arrowhead Lake Community

Arrowhead Lake Rentals are now Off-Site

To anyone who has renters registered to enter the community after April 15th, please immediately send your renters the Off-site Check In Address (see below) and PLEASE PUBLISH THIS AS YOUR CHECK IN ADDRESS ON YOUR LISTINGS/COMMUNICATIONS. Let your renters know that they will be checking in at the below address and will receive their cards/entry packets and can then proceed to the property.

The Arrowhead Lake Rental Office is located at Liberty Plaza, right off RT 940. Homeowners who use their property as a short-term rental, please save this address:

906 Route 940

Suite #101 

Pocono Lake, PA 18347

The hours of operation are 10am-10pm daily, including holidays. In the event of an emergency that your renter will not be arriving by 10pm, you must notify Rental Services that your renter will be arriving after hours and direct those renters to the ALCA Welcome Center: Member Services Office instead.

Homeowners will be responsible for keeping renters informed of check-in locations and changes. We will be putting out as much information as possible in the next few weeks. For updates, information and more, check back here and look out for future emails!isis

Renting Your Home in Arrowhead Lake

Arrowhead Lake is a private, gated community managed by Arrowhead Lake Community Association (ALCA). All rental homes within Arrowhead Lake are responsible for compliance with all applicable Township, County and State regulations governing rentals. Effective January 1, 2023, all Short-Term Rental (STR) properties must comply with the ALCA Short-Term Rental Policy in addition to local ordinances. An STR permit is required by your respective Township and Arrowhead Lake.  Click HERE for Short-Term Rental Policy FAQs.

ALCA Short-Term Rental Permit

(Homeowners must apply for permits)

A permit is required from Arrowhead Lake Community Association in order to rent your home. Permits are not refundable or transferable to any new owner of the property. A separate permit is required for each rental property. Please refer to the entire STR Policy for permit details.

A copy of a valid STR permit from either Tobyhanna or Coolbaugh Township is required to be uploaded within the ALCA STR Permit form. Payment is required at the time of submission.

Short-Term Rental Registrations

Renting homeowners must be a Member in Good Standing in order to rent their home. Owners/Agents must register each rental stay with ALCA. Rental standards are listed in the STR Policy. The “STR Rental Registration” form access is below. This registration form will require all pertinent details for each rental including owner/agent contact information, length of stay, number of occupants age 6 and over, total number of occupants, number of vehicles, all vehicle information and guest information, if applicable. It is the owner/agent’s responsibility to make all payments at the time of registration.

PLEASE NOTE: Homeowners or their designated agent/property manager ARE RESPONSIBLE for completing the STR Registration Form, INCLUDING PAYMENT. Homeowners are responsible for providing the correct information and registration of their renters/guests. 

If an agent/property manager is being utilized, it is the homeowner’s responsibility to inform them of all applicable rules, regulations, policies and the full rental registration process. All temporary members, including guests of a renter, must be registered and paid for not less than one (1) day prior to arrival. All rental stays are charged a non-refundable Transaction/Administration Fee. 

This registration form will NOT accept any registrations less than one (1) day prior to the arrival date. If done within three (3) days it is $100 extra.

Short-Term Rental Fees Overview

It is the owner/agent’s responsibility to make all payments at the time of registration. All rental stays are charged a non-refundable Administration Fee. 

Fees are not based on available amenities or usage of amenities.

If owner’s will be seeking reimbursement for any fees from renters, we highly recommend that these fees be included in your advertising/marketing of your property, in addition to an accurate representation of available community amenities.

Short-Term Rental Fee Schedule

Registration within 3 days is allowed but in order to encourage early registration so that staff can keep up with incoming registrations, a Late Fee of $100 will be imposed for registrations made less than 3 days prior to arrival. No Same-Day registrations are allowed (Cut-off for Same day is 11:59PM the day before arrival). 

Changes to Existing Registrations

Any changes to any aspect of the rental registration must be made not less than one (1) day prior to the arrival date. An “Add-On/Change” link will be included in the email confirmation you receive from the initial rental registration. This link will allow you to:

  • Increase the number of occupants (age 6 and up) staying the full duration of the rental
  • Add a vehicle – staying the full duration
  • Add a guest/guest vehicle – these are not staying full duration
  • Swap vehicle information (No Charge)
  • NEW – For guest(s) of renters (not staying full duration) and arriving to ALCA without a vehicle, use the “Add Guest – No Vehicle” add-on option. This should only be used for people arriving in rideshare services like Uber where they will not have a vehicle in the community AND not staying the entire length of the rental.

If you need to change arrival and/or departure dates, you must cancel your initial registration and re-register. This is because fees are calculated based on number of days/nights. 

Changes still cannot be made less than one (1) day prior to arrival. If a renter will have guests during their stay, all guests must be registered. Guests of a renter are considered temporary members and temporary membership and vehicle gate card fees apply.

If you need to decrease the number of occupants, vehicles, or guest vehicles, please contact Rental Services. These changes need to be made not less than one (1) day prior to arrival for a refund to be issued.

Please make every effort to have accurate and complete information at the time of registration. Doing so means less time on your end submitting “Add-On” forms and multiple payments per rental registrations.

Cancellations to Existing Registrations

If you need to cancel an already submitted registration, please use the “Cancel Renter Registration” link in the email notification you received when you initially submitted the registration.

You can cancel your registration at any time prior to arrival, however, only cancellations submitted not less than three (3) days prior to arrival will be eligible for a refund. Only Temporary Membership fees and Vehicle Gate Card fees are refundable. 

Short-Term Rental Fee Refund Policy

Effective 5/15/2021

Temporary Membership fees and Vehicle Gate Card fees are only refundable if the owner/agent of cancels the rental registration with ALCA not less than three (3) days prior to arrival. The Administration/Transaction Fee is non-refundable regardless of a cancelled rental registration. Once approved, refunds will be returned to the credit card used for original payment.  View the Rental Refund Policy HERE.